Roles & App Access
Admin, Manager, collaborator, and per-app access—what each control unlocks.
What This Is For
A lookup of who can do what in Skillhabit. One account can wear several hats: roles and App access decide which apps open; collaborators and managers add scoped powers on top.
How-tos: Users and Profiles · Managers · Collaborator Access.
Who This Is For
Administrators designing access, and anyone asking “why can’t I open Analyze?”
Roles and Flags
| Control | Where you set it | What it unlocks |
|---|---|---|
| Admin | Profile → App access | Everything in the workspace. Per-app toggles are hidden while Admin is on. Admins can still take courses like anyone else. |
| Manager | Profile → App access, then each group → Managers | Focused Users & Groups view for assigned groups only. Optional per-group permissions (below). Does not open full user profiles. |
| Standard user | Default when not Admin | Only the apps granted under App access |
| Collaborator | Content in Create → Collaborate | Edit and preview that course, SCORM, program, or meetup. Needs Create app access to use Create tools. |
| Creator | Automatic on content you create | Same editing rights as a collaborator on that item |
Turning Manager off fails while the person is still on any group’s manager list—remove them there first.
App Access Cards
For non-admins, App access on the profile turns apps on or off. Typical cards:
| App | Typical audience | Notes |
|---|---|---|
| Home | Almost everyone | Launcher + personal overview |
| Learn | Learners | Day-to-day library |
| Certificates | Learners with credentials | Holders view / renew; not the same as issuing in Create |
| Create | Authors | Authoring; collaborators still need this app to open Create |
| Analyze | Admins, managers, some collaborators | Scope depends on role (below) |
| Follow Up | Reviewers | Reflections and meetup attendance |
| Users & Groups | Admins (managers get a reduced view) | Directory and groups |
| Configure | Admins | Workspace settings |
| Academy | Admins / catalog browsers | Storefront; optional for mandatory and certification tracks |
Workspaces may show additional cards depending on capabilities.
Manager Permissions (Per Group)
| Permission | Effect |
|---|---|
| View group results in Analyze | Analyze rows for users in this group (needs Analyze app access too) |
| Manage group members | Add/remove members on manual groups |
| Approve content requests from Academy | When Academy approval is enabled |
Analyze Scope by Role
| Who | What they see in Analyze |
|---|---|
| Administrator | Whole workspace |
| Manager (+ permission + Analyze app) | All results for users in managed groups (not only content assigned via the group) |
| Collaborator (+ Analyze app) | Progress for content they collaborate on |
Quick Contrasts
| Confused pair | Difference |
|---|---|
| Manager vs Collaborator | Manager = people/groups; Collaborator = edit specific content |
| Create app vs Collaborate | App opens Create; Collaborate grants a specific item |
| Admin vs many app toggles | Admin replaces per-app cards |
| Visibility vs App access | Visibility = can they see this course in Learn?; App access = can they open the Learn app at all? |
