Academy
Storefront vs Learn library—visibility, payments, licenses, and public content.
What This App Is For
Academy is your organization’s storefront: the place people discover, request, purchase, or open learning products. After someone enrolls (free, paid, or approved), they usually take that content in Learn—their day-to-day library.
Academy is optional for learning and certification programs. Many teams run mandatory tracks and certificates with Create, Learn, and Certificates only—and add Academy when they need a public or paid catalog.
Mixing up the storefront with the library—or catalog visibility with licenses—is the most common Academy setup mistake.
| Academy (storefront) | Learn (library) | |
|---|---|---|
| Question it answers | What can people browse, buy, or request? | What can I see and take day to day? |
| What it does | Lists products, runs checkout / approval, issues licenses on paid orders | Shows content you already have access to and launches courses, programs, and more |
| What it does not do | Replace group or individual visibility rules on its own | Sell or approve catalog products (that stays in Academy) |
Two more ideas that sound alike but are not the same:
| Workspace Academy visibility | Product availability (Academy Visibility) | |
|---|---|---|
| Question it answers | Who can open the Academy catalog? | How do people get this one product? |
| Where you set it | Manage Academy → Visibility | Create (or Manage Academy → Content) on each published item |
Content licenses sit on top of Learn visibility for paid products. They do not replace visibility. Details: Content Licenses and Visibility in Learn.
Who This Is For
Workspace administrators configure the storefront (Manage Academy). Content creators turn on Academy Visibility in Create. Learners browse, enroll, and buy; they take content in Learn.
Pick a Guide
- Academy Catalog Visibility vs Product Availability — who sees the catalog vs how each product is offered (Public, Available / Users, Purchase, Approval)
- Public Content — anonymous access via product link (with or without a public catalog)
- Supported Payment Options — Activate Commerce, Stripe integration, Manual flow
- Content Licenses — time-bounded paid access on top of visibility
- Collections — group and pin catalog sections
- Customize Your Academy — name, welcome cover, about text
- Academy Notifications — receipts, free enrollment confirmations, admin order emails
- Programs With a Learning Journey Map — journey maps when a program is an Academy product
Where to Click First
- Open the Academy app.
- Choose Manage Academy (administrators).
- Start with Visibility (who sees the catalog), then Content (which products are listed), then Payment after Activate Commerce if you sell.
On a product page you already own, open More options → Remove this content from the library. to hide it from your Learn library without deleting the Academy listing.
Quick Examples
- “Employees should browse an internal catalog; partners only get a URL.” → Keep the catalog signed-in (or admin-only), set the partner course to Public, share the product link—see Public Content.
- “We sell a course with Stripe and want access for one year.” → Supported Payment Options, then Content Licenses.
- “End to end: publish, list, pay, share.” → Sell a Course.
