Users & Groups
People, groups, roles, and app access—how the app fits together.
What Users & Groups Is For
Users & Groups is where you manage who is in the workspace, how they are organized, and what they can open.
Mixing up a few related ideas is the most common confusion:
| Users | Groups | Managers | External identity | |
|---|---|---|---|---|
| Question it answers | Who has an account? | How are people organized? | Who oversees which groups? | Who creates/updates accounts from outside Skillhabit? |
| What you do here | Create profiles, set App access, archive or delete | Build Manual, Smart, or review External groups | Assign managers and their permissions | Mostly view people marked as externally provisioned |
| What lives elsewhere | Sign-in methods → SSO and Authentication | Directory sync of groups → User Provisioning | Learning results → Analyze | Entra / SCIM / API setup → External Identity Providers |
You often need both in-app management and external identity: provision people from a directory or API, then finish app access, managers, and smart groups here.
Who Uses It
- Administrators — full workspace: all users, all groups, roles, bulk actions, licenses on profiles
- Managers — only the groups they oversee (member lists, optional Academy approvals); they do not open full user profiles from this view
Pick a Guide
- Users and Profiles — add people, roles, App access, archive, licenses, certificates, attempts
- Groups — manual vs smart vs external groups
- Smart Groups — attribute rules that keep membership automatic
- Managers — manager view, permissions, and Analyze scope
- Bulk Actions and Email — CSV bulk delete, externally provisioned users, when Skillhabit sends email
Where to Click First
- Open Users & Groups from the app launcher.
- Use the Users / Groups tabs at the top.
- Add → Add Users or Create Groups, or More actions for Bulk Actions and Send Content Invitations.
