AI Creation & Data Privacy
How AI Course Studio and AI image generation use your prompts and files—and what companies should know before enabling AI.
What This Is For
Skillhabit’s AI Course Studio, Generate with AI, and optional AI image generation help authors draft courses faster. This page explains what those features do, what data is involved, and how to use them safely—so security, legal, and L&D reviewers can decide with clear facts.
Step-by-step authoring: AI Course Studio · Generate With AI.
Platform trust (EU hosting, GDPR, ISO 27001): Trust & Security.
Who This Is For
Administrators, security / privacy reviewers, and authors in workspaces where the AI capability is enabled.
What the AI Features Are
| Feature | Where | What you send | What you get |
|---|---|---|---|
| AI Course Studio | Create start page | Topic prompt; optional PDFs / Word / text files or public file URLs; context choices (audience, length, rigor, language, …) | A new draft built-in course (outline → generated chapters) |
| Generate images with AI | Inside AI Course Studio → Context (optional) | Image generation is tied to the course generation flow; styles Illustration or Realistic | Images placed into the draft—experimental; always review |
| Generate with AI | Built-in course chapter editor | Prompt plus scope (chapter / element / course), tonality, language | A suggestion you accept or reject before it becomes draft content |
AI is capability-gated. If AI Course Studio is missing from Create, ask Skillhabit to enable it. Generated output is always a draft—you review, edit, and publish like any other course.
What Leaves Your Prompt (Important for Companies)
To generate content, Skillhabit sends the material you submit for that generation—prompts, course context, and any uploaded or linked source files—to OpenAI, which powers the generation.
The product shows this clearly on AI Course Studio → Start and in Generate with AI:
We use OpenAI to help generate courses. Files or text you submit may be logged by their system for up to 30 days.
Generate with AI uses the same partner wording: contexts and prompts used for generation may be logged for up to 30 days.
Read OpenAI’s published API data rules here (linked from the product): OpenAI API data usage policies.
Practical meaning for your organization:
- Treat prompts and uploaded sources as data you choose to process with an AI provider for that job—not as something that stays only inside your Skillhabit course editor during generation.
- Do not paste secrets, credentials, personal data you are not allowed to process, or confidential material you cannot share with a processing partner.
- Prefer summaries or redacted source packs when the full document is sensitive.
- Turn Generate images with AI off when you do not need images—less generation surface, less optional media to review.
Skillhabit does not ask you to “consent to train a public model” inside these screens. The in-product notice is about OpenAI logging inputs for a limited period (up to 30 days) as disclosed above. For contracts, subprocessors, and DPA wording, use the TicTac Trust Centre and your Skillhabit / TicTac contact—those documents are the legal source of truth.
What Stays in Your Workspace
| Asset | Where it lives after generation |
|---|---|
| Accepted course text, structure, and questions | Your Skillhabit draft (then published course) in Create—same access rules as other content (collaborators, Admin, visibility) |
| Accepted AI images | Stored with your course media like other Create assets |
| Rejected Generate with AI suggestions | Not kept as course content when you reject them |
| Learner data, certificates, groups, progress | Not used as training material for these authoring features—you are not uploading Analyze or Users & Groups exports into AI Course Studio unless you paste them into a prompt |
Your Skillhabit platform (learner data, certificates, day-to-day product) remains covered by the same EU hosting and compliance posture described in Trust & Security. AI generation is an optional authoring aid that processes the inputs you supply for that generation.
Controls You Already Have
| Control | Why it helps |
|---|---|
| AI capability (on/off for the workspace) | AI tools only appear when Skillhabit has enabled them for your account |
| Create / collaborator access | Only authors you trust can open Studio or Generate with AI |
| Optional Generate images with AI | Off by default in the sense that you must enable it on Context; leave it off for text-only drafts |
| Accept / reject in Generate with AI | Nothing lands in the course until someone accepts |
| Normal Publish / visibility | Drafts are not learner-visible until you publish and assign |
Good Practice Checklist
- Enable AI only for workspaces (or authors) that need it.
- Write prompts that describe the requirement—not full HR files full of employee PII.
- Upload the minimum source documents needed for accuracy.
- Review every draft for correctness, bias, and compliance tone before publish.
