Academy Catalog Visibility vs Product Availability

What This Is For

Academy access works at two levels. They are independent: you can offer public products (anonymous access via a link) without opening the whole Academy catalog to everyone.

Level	Question it answers	Where you set it
Workspace Academy visibility	Who can open the Academy app / catalog?	Manage Academy → Visibility
Product availability (Academy Visibility)	How do people get this one published item?	Create, or Manage Academy → Content

Unsure which dial to turn? Use the table above first—then the sections below.

Who This Is For

Workspace administrators (catalog settings) and content creators who enable Academy Visibility on published courses, SCORM packages, meetups, or programs.

Workspace Academy (Catalog)

By default, the workspace Academy is only visible to administrators, so you can prepare products and collections before launch.

In Academy, open Manage Academy → Visibility:

The Academy is visible to all signed-in users — when enabled, everyone in your workspace can open the Academy app and browse. When disabled (default), only administrators see the catalog.
Use the Academy as the workspace landing page — when enabled (requires the option above), visitors see the Academy instead of the usual sign-in page. They can browse available content and sign in or create an account when they need access to restricted items.
Show all items on the front page — when enabled, every Academy item appears on the front page; when disabled, the front page focuses on collections (items remain findable via search).

A public Academy (anonymous catalog browsing) is an optional workspace capability Skillhabit enables for some accounts. Many organizations keep the catalog private for employees while still distributing individual courses via product links.

Per-Product Availability (Academy Visibility)

On each published item, turn on Academy Visibility, then choose how people may access that product:

Availability	Who can access	Typical use
Public	Anyone with the product link can start without an account (anonymous participation). Signed-in users add the item to their Learn library (free enrollment) and take it in Learn—not the anonymous-only path.	Promotional or open courses shared by URL, email, or QR code.
Available / Users (free)	Signed-in users with an account can enroll. In Create this option is labeled Available; in Manage Academy → Content (Visibility and access) it may appear as Users.	Internal catalog items that require login but no payment.
Purchase	Paid enrollment (Stripe integration or Manual flow, depending on setup).	Paid training sold through the Academy.
Approval	Users request access; managers approve.	Controlled free access—not a payment method.
Unavailable	Not offered in the Academy (Academy Visibility off / removed).	Learn-only or draft items.

Public products when the Academy catalog is private: You can still set a product to Public. Anonymous learners do not see the full Academy catalog—they reach that content only through its product link (shown in Create and in Academy product settings as Product link).

Copy the product link to share in campaigns, embed on a website, or use with Share link (Academy destination) in Create—see Share Link and Public Content.

Catalog vs Licenses (Short Reminder)

Goal	Go Here
Who can browse the Academy app	This page → Workspace Academy
How people enroll in one product	This page → Per-Product Availability
Time-bounded paid access after they can see the item in Learn	Content Licenses
What appears in the learner’s library	Visibility in Learn