Meetups
Sign up for live sessions, get notified of new dates, cancel a reservation, and see results in Learn.
What This Is For
A meetup is live or scheduled learning with one or more occasions (date, time, and location or online link). This page covers the learner path in Learn: choosing an occasion, confirming attendance, cancelling a reservation, unattending, and what happens after the facilitator records results.
Facilitators and administrators confirm the official Attendance list in Follow Up—that step is not done inside Learn.
Who This Is For
Learners who sign up for occasions. Administrators and facilitators who run the session should also read Run a Meetup and Confirm Attendance.
Before You Start
- The meetup must be visible to you (or reachable from a program)—see Visibility in Learn. Visible meetups stay in Your library even when no upcoming occasion is open yet.
- Administrators can mark meetups mandatory the same way as other content.
- Registration may close at a deadline; spots can sell out (No spots left, or a count such as 3 spots left). Reserved seats and attending seats both count toward capacity.
- To get email when a new date is added, use Notify me of new occasions (visibility alone does not subscribe you).
- If the author set a minimum participants count and too few people signed up by the last registration date, that occasion is cancelled and you are released from it (you can pick another upcoming occasion when one exists).
- If you previously missed a meetup occasion and attendance was submitted without you, you may be blocked from joining another occasion on that meetup until an administrator Unblocks you in Follow Up or Create. When you open Select an Occasion, a banner explains this and lists the meetup’s organizer contact (from the content contact list) so you can reach them.
Sign Up for an Occasion
- Open the meetup from Your library (filter Type → Meetup if needed). The card stays listed even if every occasion is full, past, or not yet scheduled.
- On the overview, choose Attend when you are not yet attending.
- In Select an Occasion, pick from Upcoming (and review Past Occasions when shown). Cards show date, time, location, and capacity chips such as 1 spot left or No spots left.
- Confirm the occasion. When that date asks for one, leave a short Message to organizer (the field uses the author’s question, or Message to organizer if they did not write one). Success copy includes Attendance confirmed successfully! and may mention an email confirmation when your account can receive mail.
- While you are signed up, the primary action becomes View Occasion. Status usually shows Attending. Sometimes it shows Reserved instead—that is a soft hold until attendance is confirmed (see Reserved and Attending).
No Occasion Fits Yet
If Upcoming is empty—or none of the dates work—choose Notify me of new occasions. Skillhabit emails you when a new date is added to this meetup. The subscription turns off automatically when you attend or take a reserved seat.
Bought From Academy
You can optionally choose a meetup occasion during Academy checkout (and leave a Message to organizer when that occasion asks for one):
- When nothing is locking the meetup in Learn (no blocking program order or prerequisites), payment confirms Attending for that occasion—same as signing up here.
- When Learn still locks the meetup—program order or prerequisites—your seat stays Reserved until you finish that prep. Skillhabit then confirms the reserved date automatically. Opening the meetup overview also confirms it if needed.
- If that occasion has already passed while you were still locked out, pick a later occasion here. You do not need to buy again.
Details: Meetup Occasions at Academy Checkout.
Occasion Details
From View Occasion / Occasion Details you can typically:
- Join Online Meeting when a link is provided (often available shortly before start—for example about 30 minutes before—or after attendance rules your organization set)
- Download Calendar Event — the calendar invite includes the occasion location or online URL so you can join from your calendar
- See the Message to organizer you already sent (read-only) when that occasion asked for one
- See registration messages such as Registration open until…, Registration closed, or cancellation blocked after the deadline
When you are Attending, Skillhabit can also email an invite. That calendar attachment uses the same location or URL for the occasion you chose.
Cancel Reservation
When status is still Reserved:
- Open View Occasion.
- Choose Cancel reservation.
- Confirm Cancel reservation? / Are you sure you want to cancel this reservation? Your seat will be released.
- Your reserved seat is released when the action succeeds.
Unattend
If you are Attending and cancellation is still allowed:
- Open Unattend Occasion (footer menu or occasion dialog).
- Confirm Unattend Occasion? / that you want to unattend.
- Your spot is released when the action succeeds.
Reserved and Attending
Most of the time you sign up and status shows Attending right away. Reserved is a temporary hold on a spot—useful when something still needs to clear first (for example Academy checkout while program order or prerequisites still lock the meetup, or an author adding you before you have visibility).
| Reserved | Attending | |
|---|---|---|
| What it means | Soft hold on a spot | You are signed up for that occasion |
| Status in Learn | Reserved | Attending |
| How you leave | Cancel reservation | Unattend Occasion |
| Calendar invite | After the seat becomes Attending | Yes, when your account can receive mail |
A Reserved seat becomes Attending when the hold clears—for example you finish blocking prep (program order or prerequisites), or an author grants Visibility and nothing else is locking the meetup. After Academy payment, the seat becomes Attending automatically when there is no blocking prep left; otherwise it stays Reserved until that prep is done.
Signing up with Attend in Learn also goes straight to Attending.
If an author later removes your access—or adds prerequisites that block you—an Attending seat can drop back to Reserved. You still hold the spot until you Cancel reservation, the registration window closes, or the hold clears another way.
Soft holds can also clear on their own: Cancel reservation, the occasion’s last registration date (or start time, if none is set), occasion cancel, or an abandoned Academy checkout hold (about 30 minutes while you pay).
Reminder emails
Skillhabit emails you about one week and one day before:
- An occasion starts, when you are Attending
- Registration closes for your date, when you are still Reserved and you can see the meetup (directly or through a program that includes it)
If you cannot see the meetup yet, you do not get the reservation-deadline emails. After the seat becomes Attending, reminders follow the occasion start instead.
After the Event
| Who | What they do |
|---|---|
| You (learner) | Attend the occasion; keep View Occasion for details. Learn does not replace the facilitator’s attendance list. |
| Administrator / facilitator | In Follow Up, open the meetup Attendance list, mark who attended, then Submit attendance list. After submit, the list cannot be changed. People marked absent are listed under Blocked coworkers until an administrator clicks Unblock. |
People marked as attended can reach a completed / Approved outcome in Learn when the meetup is configured to pass attendees. Certificate issuance, when enabled in Create, follows that approved result.
See Meetup Attendance and Run a Meetup and Confirm Attendance.
Retaking and Certificates
Unlike courses, meetups do not offer a course-style Restart in the overview footer. After a passing result, you do not retake the meetup the way you restart a failed course—unless you are renewing a certificate (below).
If you missed an occasion and were marked absent, you cannot join another occasion on that meetup until an administrator Unblocks you.
When certificate issuance is enabled in Create:
- You receive a certificate after attendance is confirmed through Follow Up and you are marked passing.
- Authors set validity and Activate recertification—including whether the same meetup renews itself, or another course / Imported Package / program / meetup does. Setup: Certificate Expiration and Renewal.
- Download certificates from the Certificates app.
When the certificate is expired, or expires within about the next 90 days, and recertification is configured, Recertify appears in Certificates (and on the meetup overview certificate card). Confirm that dialog, then complete the renewal content authors chose:
- If renewal is this meetup (“renewed by itself”), Skillhabit clears your previous meetup participation so you can Attend a new occasion. After Follow Up confirms attendance again, the certificate renews.
- If renewal points at other content, finish that content in Learn instead.
Renewal is not automatic when the date passes—you (or an administrator on your profile) must complete the path. More detail: Renewal and Renew an Expiring Certificate.
Results in Learn
Attendance and completion status show on the meetup overview in Learn. There is no separate course-style results chapter list for meetups—use the overview and Certificates for outcomes.
