Meetup Attendance
Mark who attended a meetup occasion and submit the attendance list.
What This Is For
After a meetup occasion has run, Follow Up is where an administrator records who showed up and submits the final Attendance list.
That submission locks the list and updates participation so attendance (and certificates, when configured) can complete for people marked as attended.
This is not meetup signup. Learners choose an occasion in Learn. Authors create the meetup and occasions in Create.
| Step | App |
|---|---|
| Create meetup and schedule occasions | Create |
| Sign up for an occasion | Learn |
| Mark attendance and Submit attendance list | Follow Up |
Who This Is For
Administrators only. Updating attendance checkboxes and Submit attendance list require an administrator account. Collaborators and managers do not finalize meetup attendance here (meetup cards on the Follow Up start page are for administrators).
Before You Start
- The meetup has at least one occasion, and people have signed up (or been assigned) so they appear on the list.
- Prefer waiting until the occasion has ended. You can start marking checkboxes after the occasion starts, but you cannot submit until it has ended.
- After you submit, you cannot change the list.
Confirm Attendance After an Occasion
- Open Follow Up.
- Under What would you like to review?, open a meetup card (filter Meetups if needed).
- On Meetup follow-up, open Occasions and select the occasion you ran.
- On Occasion follow-up, open the Attendance list.
- For each person, use the attendance checkbox to mark whether they attended (available after the occasion has started). Unchecked means they did not attend.
- When the occasion has ended and the list looks right, click Submit attendance list.
- Confirm in the dialog: Are you sure you want to submit the attendance list? — After submitting, you will not be able to change the attendance list. Choose Submit.
If nobody was on the list, the button may read Submit 'Nobody attended' instead.
While the occasion is still running, submit stays disabled with: You cannot submit the attendance list before the Meetup has ended. After a successful submit, the button shows Attendance list submitted.
Result
- Submitted attendance updates each learner’s meetup participation.
- People marked as attended can reach a completed / approved outcome in Learn.
- If certificate issuance is enabled on the meetup in Create, certificates become available in Certificates for those who attended.
Related
- Follow Up — app overview
- Run a Meetup and Confirm Attendance
- Meetups in Learn — signup and learner-facing results
- Meetups in Create — authoring and scheduling
- Certificate Configuration
