Managing Content
Find content in Create, and understand draft vs published.
What This Is For
Use Create as your content library: open what you can edit, see whether something is still a draft or already published, and keep working on the right item.
Who This Is For
Anyone with the Create app—collaborators on items they can access, and administrators who can open all content.
Draft vs Published
| Status | What it means |
|---|---|
| Draft | Work in progress in Create. Learners do not take it in Learn until you publish. |
| Published | Live for learners who have visibility (and licenses, when configured). You can still edit; publishing updates may be a patch or a new revision for built-in courses—see Publishing Updates. |
Share link only appears after publish. Drafts show that you must publish first.
Who Can See What in Create
- You create it → you are automatically a collaborator on that item.
- Collaborators → can edit and preview content they are assigned to (Collaborate).
- Administrators → can view and manage all content, whether or not they are listed as collaborators.
Collaborator rules do not replace Learn visibility. Someone can edit a course in Create and still not appear as a learner target—see Enrollment and Notifications.
Before You Start
- Confirm the person has the Create app on their profile in Users & Groups if they should author content.
- Know whether you need to edit the item (collaborator / admin) or only assign learners (visibility targets).
Steps — Open and Work on Content
- Open Create.
- Use search and filters (title, categories, status, group visibility) to find the item—see Filtering and Search.
- Open the content. Check the status chip (Draft / Published).
- Edit materials in the editor, then use the configuration page for Visibility and targets, certificates, Academy, and other settings.
- When ready, Publish (or Publish changes for an already published course).
Result
You are working on the correct draft or published item, with a clear status before you invite learners or share links.
